Jobs at Wilmington PharmaTech Company LLC

The Accounting and Administrative Associate is responsible for supporting the company's financial operations and administrative functions to ensure efficient business operations. This role performs day-to-day accounting activities, including accounts payable, accounts receivable, invoicing, financial recordkeeping, and bank reconciliations, while providing administrative support for office operations, business systems, and company events. The Accounting and Administrative Associate contributes to maintaining accurate financial records, improving internal processes, and delivering exceptional customer service while collaborating with internal departments and external business partners.

• Process customer orders and prepare accurate invoices.
• Manage Accounts Payable (AP) and Accounts Receivable (AR) activities.
• Record financial transactions and maintain accurate accounting records.
• Process checks and maintain the General Ledger (GL).
• Perform bank account reconciliations and support month-end closing.
• Assist with monthly financial reports and financial compliance.
• Provide administrative and office support for daily business operations.
• Coordinate logistics for trade shows, conferences, and company events.
• Maintain documents, files, records, and internal business procedures.
• Identify opportunities to improve accounting, administrative, and business processes.

• Education: Bachelor's degree in Accounting, Business Administration, Finance, or a related discipline required.
• Experience: 0–3 years of accounting, bookkeeping, or administrative experience preferred.
• Organization: Strong organizational and time management skills with exceptional attention to detail and the ability to manage multiple priorities.
• Communication: Excellent written and verbal communication skills with strong grammar, spelling, and interpersonal abilities.
• Work Style: Ability to work independently, meet deadlines, maintain confidentiality, and exercise sound judgment with minimal supervision

Process Improvement & Business Systems

•  Assist in developing, documenting, and maintaining business processes, procedures, and internal systems.
• Identify opportunities to improve workflow efficiency and administrative processes.
• Maintain accurate records and documentation in accordance with company policies.
• Collaborate with cross-functional teams to support continuous improvement initiatives and efficient business operations.